Category: Outsourced Accounting

Unlike many accounting systems, QuickBooks does not require you to close your books at the end of an accounting period. But is that a good thing? Most accountants would argue that it is not! At a minimum, you should update the QuickBooks closing date annually to ensure that the data will continue to match the tax return prepared by your accountant. But even when using this feature, it’s often deployed way too late in the game. Generally, when you are… Read more ›

To ensure success, contracting and subcontracting companies need accounting professionals responsible for managing cash flow, budgeting, bank reconciliation, payroll, financial reporting, and other accounting functions. For many small and medium companies, the workload may not require full-time staffing or competent professionals may be too expensive. An alternative to hiring in-house staff is to outsource all or a portion of the accounting department, which offers a variety of benefits you may not even have considered. Here are some of the top… Read more ›

Is your not-for-profit the same organization it was three years ago? Are your stakeholders the same now as then? Is your community and its support of your not-for-profit the same? It’s been said that the only thing certain in life is change, so you likely answered “no” to each of these questions. Change is a key reason why your not-for-profit needs to revisit and revise its strategic plan regularly. And you can make your strategic planning process as dynamic as… Read more ›

As your not-for-profit strives to use its resources as effectively as possible, you might consider outsourcing the functions that fall under your accounting and financial umbrella. One key benefit to outsourcing for small to mid-sized nonprofits is that it minimizes the time that executives must spend consumed with accounting operations and managing related administrative tasks assigned to other employees. Some responsibilities you might consider outsourcing include: • Processing payables, receivables and cash transactions, • Reconciling accounts at each month-end, •… Read more ›

When referring to Accounts Receivable or Accounts Payable, terms relates to the time frame in which you expect to receive payment from a customer or your vendor expects to receive a payment from you. Some terms even allow for a discount for early payment. A list of commonly used terms is automatically supplied when you create a new QuickBooks company file. You can easily edit or add new terms to the list as necessary. To access the terms list, choose Customer & Vendor… Read more ›

As a business owner you have at least two goals: Find new customers, and Get paid for your products or services QuickBooks made it easier for you to see the status and dollar value of customer-related transactions with a new tool called Income Tracker. With one click (choose Income Tracker from the Customers menu), a color-coded ribbon appears at the top of the QuickBooks screen, which displays three statuses — Unbilled, Unpaid and Paid. You can also drill into the underlying data… Read more ›

QuickBooks® Online offers the business owner certain advantages such as: Those pluses are appealing but let’s dig a little deeper and see some more differences between QuickBooks Desktop and QuickBooks Online. Users QuickBooks Online offers anytime, anywhere access to QuickBooks for up to 25 simultaneous users, while the desktop version offers WebEx Remote Access (or similar technology) as a solution for accessing QuickBooks from a remote location, but does not allow simultaneous access for multiple remote users. As an alternative, there… Read more ›

The “Period Copy” in QuickBooks Premier Accountant Edition and QuickBooks Enterprise Solutions allows you to share data for a specific time period with others, such as banks, investors or the Internal Revenue Service. Until this new feature, businesses had to hand over a copy of the entire QuickBooks file to interested parties. Not a first choice for many business owners. The Period Copy now makes it possible to drill down into your file and choose a specific time period to share. Here’s an… Read more ›

Paychecks have been direct deposited and employee withholdings have been remitted online for years. Yet still many organizations use paper checks for their accounts payable. Besides the obvious cost savings on paper checks and office supplies, there are other less apparent factors to consider when going digital.